Resident Administrator job at Cefroht

Background information about the job or company CEFROHT is seeking a Resident Administrator for the African Institute on Agriculture, Food Law, Policy, and Nutrition Research. This role is crucial for providing administrative, operational, and institutional support to ensure the efficient day-to-day management of the Institute’s research, training, and outreach functions. The Resident Administrator will oversee all operations and administrative aspects of the Institute as a center of excellence and facilitate the rollout of academic and professional training programs. Responsibilities or duties The Resident Administrator will be responsible for: Coordinating and managing the day-to-day administrative operations of the Institute. Providing administrative support to research programs in food policy, food law, and nutrition. Supporting planning, organization, and implementation of training, workshops, and academic courses. Managing office systems, including records, documentation, and correspondence. Coordinating logistics for meetings, field activities, and institutional events. Supporting financial administration, including budgeting, procurement, and expenditure tracking in coordination with finance staff. Maintaining institutional databases, research records, and knowledge management systems. Facilitating communication and coordination with partners, stakeholders, and collaborators. Supporting development and implementation of institutional policies, procedures, and operational guidelines. Assisting in human resource administration, including staff coordination, onboarding, and performance tracking. Contributing to proposal development, reporting, and documentation of institutional activities. Overseeing facilities management and ensuring the availability of necessary office resources and equipment. Supporting the development and coordination of academic programs, including student administration and course logistics. Ensuring compliance with organizational, legal, and regulatory requirements. Assisting in organizing public engagement activities, conferences, and policy dialogue. Qualifications or requirements Essential Competencies: Professionalism Awareness and Sensitivity Regarding Gender Issues Accountability Creative Problem Solving Effective Communication Inclusive Collaboration Stakeholder Engagement Leading by Example Teamwork Functional competencies: Excellent communication skills. Communicates sensitively, effectively, and creatively across different constituencies. Demonstrates very good understanding of and experience in communications and outreach/advocacy. Proven networking skills and ability to generate interest in the institute’s mandate. Strong initiative-taker. Very effective at multi-tasking. Focuses on impact and results for the client. Interacts effectively with all levels of the organization, including senior management. Consistently approaches work with energy and a positive, constructive attitude. Identifies opportunities and builds strong relationships with clients and partners. Demonstrates exceptional ability to remain calm, in control, and good humored even under pressure and tight deadlines. Experience needed A minimum of five (5) years of experience in research and training institutions’ administration, operations, or institutional management. Experience working in a research institution and academic setting is highly desirable. Demonstrated experience in office management, logistics, and organizational systems. Any other provided details The position reports to the Director / Head of Institute.