Accounts Assistant job at Hr Beyond Limits

Job Summary Our client, a smart procurement solutions company dedicated to delivering tailored procurement and banking solutions to businesses across Uganda and beyond, is seeking an Accounts Assistant to join their Finance & Accounts Department. The ideal candidate will demonstrate strong attention to detail, a high level of integrity, and the ability to work efficiently in a fast-paced environment. Job Description Financial Transactions & Recordkeeping Process and verify invoices from suppliers and vendors, ensuring alignment with approved Local Purchase Orders (LPOs) and delivery notes before payment is authorized. Maintain an up-to-date register of all financial commitments, purchase orders, and supplier contracts on behalf of the company. Reconcile supplier accounts and statements regularly to ensure all transactions are accurately recorded and disputes resolved promptly. Support the preparation of expenditure reports and budget utilization summaries for management review. Liaise with other departments to confirm receipt of goods and services prior to payment processing. Assist in tracking budgets and flagging variances or overspends to the Finance Manager in a timely manner. Ensure all payments are supported by complete documentation including LPOs, delivery notes, goods received notes (GRNs), and approved invoices. Process and record daily financial transactions including payments, receipts, and journal entries in line with the company’s procedures. Maintain and reconcile petty cash, bank accounts, and supplier statements on a regular basis. Prepare payment vouchers and ensure proper documentation, authorization, and approvals prior to disbursement. Maintain accurate and well-organized filing systems for all financial records and supporting documents. Assist with payroll processing and statutory deductions where required. Support inventory and asset tracking processes. Accounts Payable & Receivable Support accounts payable and receivable functions, ensuring timely processing and reconciliation. Monitor client accounts to identify outstanding balances and follow up on overdue payments in a timely and professional manner. Prepare and issue customer statements, payment reminders, and demand notices as required. Maintain accurate records of debt recovery activities and provide regular updates on accounts receivable ageing reports. Engage clients professionally to negotiate payment arrangements where appropriate, in accordance with the policies. Reporting & Compliance Assist in the preparation of monthly, quarterly, and annual financial reports for management review. Participate actively in internal and external audit preparations and provide all required documentation. General Support Perform any other finance-related duties as may be assigned by the Finance Manager or a designated supervisor. Job Requirements Diploma or Bachelor’s Degree in Accounting, Finance, Business Administration, or a related field from a recognized institution. Minimum of 1 – 3 years of hands-on experience in an accounting or finance role. Professional certification such as CPA (Level I or above), ACCA is an added advantage. Proficiency in accounting software (e.g., QuickBooks, Sage, or similar) and Microsoft Office Suite, particularly Excel. Familiarity with Ugandan tax regulations, URA filing requirements, and NSSF compliance is desirable.