Background To ensure the smooth and efficient running of the main office by providing comprehensive administrative support, managing office supplies, and acting as a central point of contact for staff and visitors. Responsibilities Manage incoming calls, emails, and correspondence, directing them to the appropriate person. Greet and assist visitors, clients, and job applicants in a professional manner. Maintain office supplies inventory by checking stock and placing orders. Assist in organizing meetings, appointments, and travel arrangements for staff. Prepare and distribute internal communications, memos, and letters. Maintain and update filing systems (both physical and electronic). Assist the HR and Finance departments with basic data entry and record-keeping. Ensure the general office environment is clean, organized, and well-maintained. Qualifications & Skills Diploma in Business Administration, Secretarial Studies, or a related field. Minimum 2 years of experience in an office administration or receptionist role. Proficiency in MS Office Suite (Word, Excel, Outlook). Excellent organizational and multitasking abilities. Strong written and verbal communication skills. Professional demeanor and high level of discretion.
